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10 Effective Ways to Capture Leads at Events - Tapni®

10 Effective Ways to Capture Leads at Events

Capturing leads at events is crucial to any successful marketing strategy. 

Furthermore, whether you're attending a conference or local networking event, the potential to connect with prospects and turn them into valuable leads is immense.

However, capturing leads isn’t as simple as collecting business cards and hoping for the best.

Therefore, to truly maximize your lead generation efforts, you need a well-thought-out plan.

And this is where we step in.

Read on to learn how to capture leads at events in 10 effective ways.

Lead Capture: What Is It?

Lead capture refers to collecting information about potential customers or leads who have shown interest in your products, services, or brand.

The information typically includes their contact details, such as names, email addresses, phone numbers, and sometimes additional data like company names or job titles.

Lead capture is a fundamental component of both online and offline marketing efforts, and it plays a critical role in building and maintaining a customer base. 

Moreover, by effectively capturing and nurturing leads, businesses can increase their chances of turning potential customers into loyal clients.

7 Reasons Why Lead Capture Is Essential to Your Business

1. Identification of Prospects

Lead capture begins when someone interacts with your business by visiting your website, signing up for a newsletter, attending an event, or filling out a contact form.

Therefore, these potential customers are already engaged with your business in some way, making them more likely to convert into paying customers.

2. Data Collection

Once a prospect expresses interest, you collect relevant information to identify and contact them later. 

By collecting data on leads, you can segment them based on various criteria, such as demographics, interests, or behavior. 


In addition, this segmentation helps you create more targeted marketing campaigns and content, delivering messages that resonate with specific groups within your audience.

You can gather this information through various channels, including online forms, social media, in-person interactions, or lead-capture tools and software.

ProTip: If you turn to digital solutions such as Tapni, you can filter, group, and regroup all of your leads into the categories of your choice.

3. Improving Sales Efficiency

Knowing who your leads are and where they are in the sales funnel enables your sales team to prioritize their efforts.

Thus, they can focus on leads that are more likely to convert, increasing the efficiency and effectiveness of their sales activities.


4. Measuring and Maximizing Marketing ROI

Lead capture helps you measure the success of your marketing campaigns so you can track which channels, campaigns, or strategies are generating the most leads and conversions. 

Therefore, you’ll get better insight into allocating your marketing budget more effectively and optimizing your efforts.

5. Long-Term Relationship Building

Not all leads will convert into customers immediately, but lead capture enables you to nurture leads over time, building relationships and trust. 

It is especially important for businesses with longer sales cycles, as it keeps your brand top-of-mind when leads are ready to purchase.

6. Scaling Business Growth

As you capture and convert more leads, your customer base grows, leading to scaling your business and increasing revenue. 

7. Competitive Advantage

In a competitive market, capturing leads effectively can give your business a competitive edge. 

Thus, it allows you to reach potential customers before your competitors do and establish your brand as a preferred choice.

So, let’s finally see how to capture leads at events in 10 effective ways.

How to Capture Leads at Events in 10 Effective Ways?

1. Create an Eye-catching Booth

Your event booth is often the first point of contact with potential leads. Therefore, you should make it:

  • visually appealing, 
  • well-branded, and 
  • conveying your value proposition clearly. 

What you’ll use to “beautify” your booth depends on your brand and your event aim, but think along the lines of compelling graphics, banners, and signage to attract attendees and pique their interest.


Tip: Don’t “suffocate” your dear booth with too many visuals, text, etc. It will look messy, and it will be hard for attendees to figure out your brand message.

2. Implement Lead Scanning Technology

Although traditional business cards remain a networking staple, they are also making ways for more digital and innovative solutions, such as lead retrieval apps or devices.

They allow you to scan attendees' badges, business cards, or QR codes, instantly capturing contact information and important details.

ProTip: With Tapni, you can generate, capture, and retrieve leads during any type of networking event. 

In addition, you can also scan traditional business cards and save the data from them.

3. Create Irresistible Promotions

Entice event attendees to visit your booth by offering exclusive promotions, discounts, or giveaways. 

For example, run contests or raffles with prizes related to your products or services.


Not only does this attract visitors, but it also helps you collect their contact information for future follow-up.

4. Engage Attendees with Interactive Demos

Interactive demonstrations or product showcases can be a great way to engage event attendees. 


Let them experience your offerings firsthand, and while they're engaged, collect their contact information. 

You should create a seamless process where attendees can provide their details in exchange for access to a demo or exclusive content.

5. Host Informative Workshops or Presentations

Hosting informative workshops or presentations at events not only positions your business as an industry expert but also provides a valuable platform for lead capture.

You should consider a few steps to host these sessions effectively:

1. Define Your Objectives

Before planning your workshop or presentation, set clear objectives.

What do you hope to achieve:

  • lead generation,
  • brand awareness, or 
  • educating your audience about a specific topic? 

Understanding your goals will shape the content and structure of your session.

2. Choose a Relevant Topic

Select a topic that resonates with your target audience and aligns with your business expertise. 

Furthermore, create compelling content for the topic - the content that would provide valuable insights, actionable takeaways, and practical solutions.

To do so, you can use:

🔥  a mix of visuals

🔥  statistics,

🔥  real-world examples, and 

🔥  storytelling to make your presentation memorable and relatable.

In other words, your content should offer value and solutions to the challenges your audience faces.

3. Provide Supporting Materials

Prepare handouts, slides, or other materials that attendees can reference during and after your session. 

For easy lead capture, you can include your contact information, website, and social media details.

ProTip: Did you know that Tapni has a direct link feature that enables you to share information you find relevant? 

Thus, only the link will be opened instead of your full profile.


4. Offer Exclusive Resources

Provide additional value by offering exclusive resources related to your presentation. These resources could be in the form of 

  • downloadable guides,
  • e-books, or 
  • access to a members-only area on your website, all of which require attendees to provide their contact information.
  • 6. Leverage QR Codes

    Scanning QR codes provides so much more than sheer contact information. Thus, you can:

    🔥 Incorporate them into your event and post a feedback sheet, keynotes, useful links, etc.

    For example, with Tapni, you can use the so-called Custom links -  Send your visitors to a profile or an event landing page you wish them to see.

    🔥 Use it as a gamification tool where the first person who scans the code and provides some info from your profile or solves a task gets a small reward or prize. 

    🔥 Post the host or speaker’s QR code as the background during the event, allowing attendees to quickly access relevant info by scanning the code.

    7. Collect Attendee Information

    You can collect attendee info by having a sign-up sheet, using event-specific apps, or having a dedicated landing page where attendees can register before or after the session.

    ProTip: Did you know that Tapni’s Lead Capture Forms come with a rapid autofill option to save even more time?

    8. Personalize Follow-up Messages

    After the event, the follow-up is key to nurturing leads. Tailor your messaging to address your contacts’ needs and interests.

    Therefore, use the contact information you've collected to send personalized follow-up messages and mention specific interactions or discussions with the leads. 

    It will help establish a personal connection.

    ProTip: By connecting your CRM to your Tapni Business profile, you’ll be reminded to do the follow-up.

    9.  Choose a CRM System

    Invest in a Customer Relationship Management (CRM) system to effectively manage and nurture your leads. This system helps you:

    • organize contact information
    • track interactions, and 
    • automate follow-up processes. 

    Thus, it ensures no lead falls through the cracks and allows for systematic lead nurturing over time.

    10. Measure Your Success

    You can evaluate the effectiveness of the event, workshop, or presentation by analyzing key metrics, such as the number of leads captured, attendee engagement, and feedback received. 

    Although you won’t benefit from the insights on that particular event, you can use them to refine your approach for future events.

    Wrapping It Up

    Capturing leads at events requires a strategic approach and a willingness to adapt to the changing lead generation landscape.

    Furthermore, lead capture allows you to engage with potential customers, build relationships, and drive revenue. 

    Ultimately, businesses prioritizing effective lead capture are more likely to thrive in a competitive marketplace.

    Tapni is a digital solution that can supercharge your business growth by automating the lead capture process and making it almost effortless.

    Why Go for Tapni?

    Besides fully-customizable digital business cards, Tapni will assist you in:

    💥 Lead Generation Automation - Attendees’ data are sent directly to your CRM.

    💥 Organizing your contacts - You can group, rearrange, and move contacts back and forth.

    💥 Automatically sending messages and setting follow-up reminders.

    💥 Providing actionable analytics tools - You can reward top performers, measure ROI, see the number of visits, etc.

    💥 Hassle-free multiple sharing options - You can send info via link, QR code, scan, tap, etc.

    💥 and so much more.

    Want to take Tapni for a spin?

    Download the Tapni app today and turn those leads into deals. 

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